CAREERS

Current Positions

Bookkeeper & Administrative Coordinator

JOB SUMMARY

The Bookkeeper/Administrative Coordinator’s primary responsibilities are to manage the firm’s billing, bookkeeping, and accounting functions. Additionally, the position involves administrative duties related to marketing, human resources, systems management, and facilities management.

ESSENTIAL FUNCTIONS

Financial Management/Bookkeeping:
• In consultation with the Managing Partners, planning & implementing the firm’s annual budget.
• Financial and tax reporting
• Payroll – in conjunction with the Firm’s CPA
• Overseeing all client billings, collections, and other accounts receivable
• Managing accounts payable and paying all vendors
• Managing and monitoring the firms IOLTA client Trust accounts – includes coordinating with attorneys and staff to address low client Trust balances and timely repayment of inactive accounts.
• Cash flow control
• Daily bank deposits
• Inputting and maintaining all financial data entry
• Providing regular financial reports to the Managing Partners

Systems & Operations Management:
• Managing active client records retention.
• Managing the library, reference materials and subscriptions.
• In consultation with attorneys and other staff, developing and managing client file retention and retrieval systems.

Facilities Management:
• Purchasing and maintenance of office equipment, including copy machines, fax machines, postage and other equipment.
• Purchasing office and break room supplies, including food and drink items, and miscellaneous equipment.
• Inventory control

Marketing:
• Tracking and maintaining marketing budget
• Preparing client retention letters for partner review/signature

Human Resources Management:
• Maintaining and managing Employee Timesheets and Vacation/PTO tracking

COMPENSATION Salary + Benefits

HOURS PER WEEK: 30

SUPERVISION: The Bookkeeper/Administrative Coordinator reports directly to the Managing Partners

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Office Location

330 W. Indiana Ave.
Spokane, WA 99205

Contact

Phone: 509-326-2613
Toll Free: 888-302-2613
Fax: 509-325-1859
For Emergencies Call: 509-327-6000